Tag Archive for ZM

9 Tips and Tricks to Master Zoom

9 Tips and Tricks to Master ZoomIn case you have been living under a rock Zoom Video Communications (ZM) is one of the biggest beneficiaries of the COVID-19 pandemic. Despite security concerns and reports of links to China, Zoom is one of the most popular video conferencing options available. As Statista documents Zoom’s Q3 total revenue was up 367 percent from the same period of last year. The company expects to end the year with $2.58 billion of revenue.

Zoom logoA growing number of project managers are using collaboration software like Zoom while working from home until at least the summer of 2021 – to get updates from team members. Here are 9 tips and tricks to master Zoom in 2021.

Use keyboard shortcuts 

It is estimated that you are spending up to 64 hours every year on unnecessary keyboard-to-mouse coordination in Zoom and other GUI’s. To save time, use these keyboard shortcuts to be a more efficient project manager during a Zoom video call.

A is for audio – Press Alt + A to mute or unmute audio (macOS Command + Shift + A).

I is for invite – Press Alt + I to jump to the Invite window, where you can get the link to the meeting for others users (macOS Command + I).

Zoom keyboard shortcutsM is for mute – Press Alt + M to mute everyone else on the call when you are the meeting host (macOS Command + CTRL + M).

S is for share – Press Alt + Shift + S to share your screen (macOS Command +Shift + S) and press Alt + T (macOS Command +Shift + T) to pause or resume screen sharing.

V is for video – Press Alt + V to Start or stop video (macOS Command +Shift + V).

Y is for Yo – Press Alt + Y to Raise or lower hand (macOS Option+ Y).

For the full list of Zoom keyboard shortcuts click here

Zoom Annotation toolsUse Annotation Tools – Zoom’s annotation tools let all the meeting participants collaborate by drawing and highlighting on the screen shared by the host. This type of collaboration can be very helpful for project managers when brainstorming, collecting requirements, or developing a work breakdown structure (WBS). To annotate a Zoom while viewing someone else’s shared screen.

1. Select View Option from the top of the Zoom window.
2. Choose Annotate.
3. A toolbar appears with all your options for annotating, including;
• text,
• draw,
• arrow, etc..

Zoom Annotation tools

The presenter can use the save button on the toolbar to capture the image with annotations as a screenshot to be used in the project meeting minutes. 

Look better on Zoom

Zoom has a feature called Touch Up My Appearance. It can soften the focus on your camera. The feature will smooth fine lines and bags under your eye bags –  theoretically minimizing issues with your skin. It can make even the weariest PM look like you got a great night of sleep. To use Zoom’s Touch Up My Appearance:

  1. Zoom Touch Up My AppearanceSelect Zoom’s Settings menu.
  2. Click on the Video option in the left panel.
  3. Under My Video, select the option for Touch Up My Appearance.
  4. A slider bar will appear next to this option, and you can further customize the feature by sliding the bar left or right to increase or decrease its use in your video.

Bonus tip – If you have the internet bandwidth – Select the HD option in the Camera section of the Video settings page. So you can be seen in high definition glory.

mute your microphoneBe Quite – You do mute your microphone when you are not speaking during a Zoom call right? Nobody wants to hear you munching Doritos in the background. When you are called on to speak – you can just press and hold the spacebar to quickly unmute and mute rather than scrambling to click the microphone button with your mouse. 

Use an Emoji

Even if you are muted in a Zoom meeting, you can still participate. Use emoji reactions to let the hosts know your thoughts. You can send a thumbs up or a clapping emoji to communicate you can still participatewithout interrupting the meeting. To react with an emoji during a project meeting:

  1. Click the Reactions tab at the bottom of the meeting screen and choose the one you want.
  2. The emoji will disappear after 5 seconds.

By default, emoji reactions have a yellow skin tone, but you can customize that to match your identity. Desktop users can:

  1. Select their profile picture,
  2. Click on Settings, and then under the General tab,
  3. select a skin tone from the six options available.

Zoom reaction emoji skin tonesPro Tip #1 – If you’d prefer not to be seen at all (and you’re not planning to speak) in the meeting you can use a screenshot of yourself in a Zoom meeting as your profile picture. That way, you’ll always look sharp and that you are paying attention.

Zoom attendee attention tracking featurePro Tip #2 – Zoom offers an “attendee attention tracking” feature. This feature lets the employers check to make sure you are paying attention. So if you’re tweeting away during a meeting, or answering a personal e-mail, Zoom is going to tell your boss.

Stay Up to Date – Keep your Zoom application up to date. Updating Zoom will get you the latest bells and whistles and it will keep you more secure. To update your Zoom client

  1. Sign in to your account.
  2. Click on your profile picture, and select Check For Updates.
  3. If there are new updates, you’ll be able to download and install them right away via the updates screen.
  4. Follow the on-screen prompts.

You can also download updates from the Zoom update website.

rb-

Hopefully, these 9 tips and tricks will help you master Zoom and be a better project manager in 2021. 

Stay safe out there!

Related article

 

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

What You Need to Know About Zoom

Updated 12/01/2020 – Zoom has agreed to settle allegations (PDF) made by the US Federal Trade Commission (FTC) that it “engaged in a series of deceptive and unfair practices that undermined the security of its users.” Among the charges were that Zoom misled users by:

The settlement does not require Zoom to admit fault or pay a fine – So they got away with it.

Updated 05/01/2020 – Zoom made a big splash when CEO Eric Yuan claimed the video conferencing firm had surpassed 300 million daily Zoom meeting users last week. That’s impressive growth in the face of security and privacy holes documented on the Bach Seat and around the Intertubes.

Well in a Zoom tradition they “back-tracked” that announcement, just like they back-tracked their definition of “end-to-end encryption.” Zoom artificially inflated the number of users by counting meeting participants as “users” and “people.” 

Daily meeting participants can be counted multiple times – if you have four Zoom meetings in a day then you’re counted four times. SVCOnline explains that by calling meeting participants “daily users” makes Zoom usage seem larger than it is. The term most companies use to measure service usage is a daily active user (DAU). A DAU is counted once per day. 

Updated 04/08/2020 -Zoom now faces four lawsuits over its security and privacy practices. Today,  Google has banned employees from using Zoom, joining NASA, SpaceX, NYC schools, Clark County (Las Vegas) schools. the governments of Germany and Taiwan as well as Apple.

Updated 04/07/2020Reports of a new blow to Zoom’s security cred’s researchers have discovered up to 15,000 private Zoom recordings exposed online. Many of them were apparently stored in Amazon Web Services (AWS) S3 buckets without passwords.

What You Need to Know About Zoom

Zoom has taken off. Thanks to the global COVID-19 lock-down Zoom’s (ZM) stock has surged over 250% on the NASDAQ since October 2019. Zoom’s video conferencing platform daily usage has exploded from 10 million in December 2019 to more than 200 million in March 2020.

Zoom logo

After its stock price run-up and exploitation of the COVID-19 pandemic Zoom has come under intense scrutiny. The FBI issued a warning about using Zoom. The New York Attorney General’s office sent a letter to Zoom about its practices. Security professionals have found a disturbing list of flaws on Zoom. Here is a brief list of the risks you take when using Zoom.

Zoom Risks

Phishing – Security firm Check Point Software says criminals are waging phishing campaigns with Zoom-related themes as a lure. The phishing emails that Check Point has observed spoof Zoom login pages and attempt to get victims to input their credentials. The Zoom credentials are then harvested by the attackers. Also, Check Point has also uncovered malicious files with names that include “zoom” in the title. 

Encryption

Phony end-to-end encryption – Zoom uses misleading advertising to claim that its meetings use “end-to-end encryption,” according to The Intercept. Zoom uses the term end-to-end encryption” incorrectly. Zoom admitted their definitions of “end-to-end” and of “endpoint” are different from everyone else’s. A spokesperson told The Intercept, “When we use the phrase ‘End to End … it is in reference to the connection being encrypted from Zoom endpoint to Zoom endpoint.

Unlike Apple, Zoom’s data is only encrypted when it travels back and forth from an end-user to a Zoom server. Your data is decrypted at the Zoom server. Zoom (or TLA) can see and hear whatever is going on in its meetings. Zoom Chief Product Officer Oded Gal wrote:

We recognize that there is a discrepancy between the commonly accepted definition of end-to-end encryption and how we were using it.

The Intercept concludes that Zoom doesn’t decrypt user transmissions — but it could.

What You Need to Know About Zoom

Zoom bombing – Zoom bombing occurs when a third party interrupts or takes over a video conference. Anyone can “bomb” a public Zoom meeting. All they need is the meeting number. Attackers can use the file-share to post shocking images or make annoying sounds in the audio. The host of the Zoom meeting can kick out troublemakers, but they can come right back with new user IDs The FBI issued a warning about zoom bombing.

To prevent Zoom bombing do not share Zoom meeting numbers with anyone but the intended participants. Also require participants to use a password to log into the meeting.

Windows password stealing
Bleeping Computer reports that malicious users can use the Zoom side chats to post a Universal Naming Convention (UNC) link that points to a remote server. From there the victim’s Windows computer will try to reach out to the hacker’s remote server specified in the path. From there the PC will automatically try to log in with the user’s Windows username and password. The attacker could capture the password “hash” and decrypt it, giving them access to the Zoom user’s Windows account.

Windows malware injectionWindows malware injection – The same flaw allows a hacker to insert a UNC path to a remote executable malicious file into a Zoom meeting. If a Zoom user running Windows clicks on it, the computer will try to load and run the malicious software. The victim will be prompted to authorize the software to run, which will stop some hacking attempts but not all.

Apple iOS profile sharing – Zoom sends iOS user profiles to Facebook. This is done with the “log in with Facebook” feature in the iPhone and iPad Zoom apps. After Motherboard exposed the practice, Zoom said it hadn’t been aware of the profile-sharing. Zoom’s initial response was to blame the social network’s software development kit used in the Zoom software. CNet concludes that Zoom shares enough personal data that it qualifies as selling your data

Mac malwareMalware-like behavior on Macs – Zoom was caught using hacker-like methods to bypass normal macOS security. It was thought this flaw had been fixed. But security researcher Felix Seele noticed that Zoom installed itself on his Mac without the usual user authorization.

The application is installed without the user giving his final consent and a highly misleading prompt is used to gain root privileges. The same tricks that are being used by macOS malware.

A backdoor for Mac malware – Patrick Wardle, a former NSA hacker and now principal security researcher at Jamf said in a blog post that Zoom used a discontinued installation process. The deprecated process could allow malware to add malicious code to “escalate privileges.” This would allow an attacker to gain total control over the machine without knowing the administrator’s password

Zoom privacy issues

CSO Online reports that he demonstrated the backdoor. He installed a malicious script into the Zoom Mac client. This could give any piece of malware access to the Mac’s webcam and microphone. It would turn any Mac with Zoom into a spying device.

Leaks of email addresses and profile photos – Zoom automatically puts everyone sharing the same email domain into a “company” folder where they can see each other’s information. If you are not a user of large webmail clients like Gmail, Yahoo, Hotmail, or Outlook.com, you could end up in a “company” with dozens of strangers.

Data leakSharing of personal data with advertisers – Privacy experts for Consumer Reports reviewed Zoom’s privacy policy and found that it gave Zoom the right to use Zoom users’ personal data and to share it with third-party marketers. In a blog, Aparna Bawa, Zoom’s chief legal officer, claimed “we do not sell your personal data.” The lawyer definitely concluded, “We are not changing any of our practices.” But we don’t know the details of Zoom’s business dealings with third-party advertisers.

Cloud snitching – For paid subscribers, Zoom’s cloud recording feature can be a problem waiting to happen.  Mashable points out that any time Zoom is used, your person-to-person chat messages are saved and could be sent to your boss by any authorized user. CNet notes that Zoom administrators can limit the recording’s accessibility by IP addresses – but this is not enabled by default.

Tattle-tale attention-tracking feature – Zoom’s attention-tracking feature allows the meeting host to monitor if you are paying attention to their PowerPoint deck. The Zoom desktop client or mobile app alerts the host if any attendees go more than 30 seconds without Zoom being in focus on their screen.

rb-

I agree with those who are calling Zoom’s development processes lazy  As you can see  – Zoom’s software development process creates a huge attack surface.

Tom’s Guide is tracking the status of Zoom’s problems.  So is  Zoom safe to use?  – That is your call. – You need to make an informed decision and patch your Zoom software.

Zoom CEO Eric Yuan

You should be suspicious of “free” products. As in the case of Google and Facebook, you are the product for Zoom. They are monetizing you. Follow the money.

Eric Yuan, the founder, and CEO of Zoom is profiting by using your info. His personal wealth has increased 112% to $7.57 billion in the past three months, as the use of Zoom skyrockets amid the pandemic. While the other 99%f the world braces for a global recession.

How does he get all of that money on free software?

 

Stay safe out there!

Related article

 

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.