We have all been there – Work starts to stack-up – deadlines, assignments, meetings, reports, bosses, staff and COVID-19 are all demanding your attention. How the %$#&*! do you get anything done with all of these distractions?
When we have too much to do, we can freeze. Spinning without traction, we move fast but don’t make progress on the things that are creating our stress. Because when there’s so much competing for attention, we don’t know where to begin and so we don’t begin anywhere. 50% of people report feeling overwhelmed at work. Herding turtles as a former co-worker described it.
Having a lot to do and having too much to do are very different things. No matter how you define them, a lot can be motivating, but too much can make you freeze in your tracks, resulting in you doing a whole lot of nothing. No matter how well prioritized your tasks and projects might be, when you have too much to choose from, you often simply don’t know where to start. Here are nine tricks to calm your mind and dive into your herd of turtles when you feel overwhelmed.
Freak out
Try giving yourself some space to freak out. Set a timer for ten minutes and freak out, surf the Intertubes or stare out the window. It will help get the anxiety out of your system.

Stop beating yourself up
Your reaction is normal. Get strategic about how to chip away at your work.
Take five breaths
The military uses tactical breathing (PDF) when faced with critical situations, and this technique is proven to help people handle frightening work stress. Breathe in for a count of four, hold for four, breathe out for four, and repeat.
Write it down
The act of writing by hand also has proven stress-relieving properties. Handwrite everything that needs to get done. Some people find comfort in handwriting their to-do list and seeing their nonthreatening penmanship on a sheet of paper.
Prioritize your work
Start with prioritizing by deadlines. For tasks with shared deadlines, order them by magnitude, putting the bigger items on top. Once your priority list is final, step back and see if this gives you a sense of order and direction on where to start. If you still have a hard time getting motivated, pick the task you most want to do. It’s better to do something than nothing.
Start with the easy stuff
What can you knock off in the next 15 to 30 minutes? Make phone calls, answer emails, etc. Then, attempt one of your beefier tasks.
You’re not alone
Talk with a co-worker. People love to help others solve problems. Share your project challenges with a trusted colleague what do when they have too much on their plate> What can you delegate? Can someone be bribed with a coffee? Can you talk to your manager to gain some perspective and guidance about your workload and priorities.
Use Timers
Set a timer for 30 or 40 minutes – something you can commit to. Focusing your attention will increase your motivating stress and decrease your paralyzing stress. The contained time periods will also give you a framework that will help you chip away at the important work.
Harvard Business School explains that working against time keeps us focused. Using a short time frame actually increases the pressure but it keeps our effort specific, and particular to a single task. That increases good, motivating stress while reducing negative, disconcerting stress.
Take Twenty
Go for a walk or get a coffee. Take some time to truly disengage your brain from the work you’re doing. You’ll be surprised at the focus and brilliance you bring to your big list of tasks when you’re feeling refreshed.
Feeling overwhelmed and stressed doesn’t have to stop you from being productive. Instead, there are real steps we can take to make what we need to do more manageable, which will help us get more done.
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Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedIn, Facebook, and Twitter. Email the Bach Seat here.










So following the money, it is very likely that intentional obfuscation on the part of corporate marketing machines at MSFT and TEAM to drive changes to PM methodologies in order to keep everyone on the planned obsolescence train and have to update PM and PPM software every year to match the latest agile methodology.











