We use keyboards at home, work and the car. The first keyboard to feature function keys was the 1965 Singer/Friden 2201 Flexowriter Programmatic as a standalone word processing system. Each of the function keys was programmable. The familiar 12 F-Keys were introduced in 1984 with the second generation Model M keyboard for the original IBM PC. It had 12 function keys in 3 blocks of 4 at the top of the keyboard. Over the years, various operating systems and applications have made use of function keys in different ways.
After you learn this list of F-Key secrets, you can improve your fun at work by F-Keying around in your cube as you work on your project.
• F1 – Universal – Opens a help or support menu in most programs.
• F1 – Apple macOS X – Reduces the screen’s brightness.
• F1 – Some computers – Used it to enter BIOS setup during startup.
• F1+WIN – Microsoft Windows – Opens the Microsoft Windows help and support center.
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• F2 – Microsoft Windows – Renames a highlighted icon, file, or folder.
• F2 – Microsoft Excel – Edits the active cell.
• F2 – Apple macOS X – Increases the screen’s brightness.
• F2 – Some computers – Used it to enter BIOS setup during startup (Acer, Asus, Dell, eMachines, Gateway, Lenovo, Sony).
• F2+CRTL – Microsoft Word – Displays the print preview window.
• F2+ALT+CTRL – Microsoft Office – Opens the Documents Library.
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• F3 – Microsoft Windows – Opens desktop search feature.
• F3 – MS-DOS or Windows command line – Repeats the last command entered.
• F3 – Browsers (Firefox, Chrome and IE) – Launches the Find bar.
• F3 – Apple macOS X – Opens Mission Control.
• F3 – Other programs – Will find the next search value after an initial search is performed.
• F3+CTRL – Microsoft Word – will lowercase any highlighted text.
• F3+SHIFT – Microsoft Word – Toggles between capitalizing each word, lower case and upper case for the selected text.
• F3+WIN – Microsoft Outlook – Opens the Advanced find window.
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• F4 – Microsoft Windows 95 to XP – Open find window in Windows Explorer and Internet Explorer.
• F4 – Apple macOS X – Accesses dashboard.
• F4+ALT – Boss key – Microsoft Windows – Immediately closes the current program without saving. It can be used in an emergency to close browser windows you don’t want others to see.
• F4+ALT – Microsoft Windows – When no program is running it launches the Shutdown dialog box.
• F4+CTRL – Microsoft Word – Repeat the last action performed.
• F4+WIN – Closes the open window or tab in the active window.
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• F5 – Microsoft Windows – Reload the page, document, or contents list in a folder.
• F5 – Microsoft Office – Open the find, replace, and go to window.
• F5 – Microsoft PowerPoint – Starts a slideshow in PowerPoint.
• F5 – Browsers (Firefox, Chrome, and IE) – Refreshes a web page from the cache.
• F5 – Apple macOS X – Increases the keyboard backlight.
• F5+CTRL – Browsers (Firefox, Chrome, and IE) – Forces a hard refresh of the web page from the server instead of the browser cache.
• F5+CTRL+SHIFT – Microsoft Word – inserts a bookmark in Word doc.
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• F6 – Microsoft Windows desktop – Tabs from desktop files to the taskbar and the system tray icons.
• F6 – Browsers (Firefox, Chrome, and IE) – Move the cursor to the address bar.
• F6 – Apple macOS X – Decreases the keyboard backlight.
• F6 – Reduce laptop volume (on some laptops).
• F6+CTRL+SHIFT – Microsoft Office – Opens to another document.
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• F7 – Microsoft Office Suite – Spell and grammar check a document.
• F7 – Mozilla Firefox – Places a moveable cursor in web pages, allowing you to select text with the keyboard (Caret browsing).
• F7 – Apple macOS X – Can be used to rewind media content.
• F7 – Increase speaker volume (on some laptops).
• F7+SHIFT – Microsoft Office Suite – Runs a Thesaurus check on the word highlighted.
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• F8 – Microsoft Windows – Enter the Windows Start Menu, to access Windows Safe Mode (if pressed during the boot process).
• F8 – Apple macOS X – Can be used to pause media content.
• F8 – Used by some computers to access the Windows recovery system, but may require a Windows installation CD.
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• F9 – Microsoft Word – Refresh document.
• F9 – Microsoft Outlook – “Send and Receive All folders” email.
• F9 – Reduce laptop screen brightness (on some laptops).
• F9 – Apple macOS X – Can be used to fast forward media content.
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• F10 – Microsoft Windows – Activates the menu bar of an open application.
• F10 – Browsers (Firefox and IE) – Shows the Menu bar.
• F10 – Apple macOS X – Can be used to mute the speaker.
• F10 – Some computers – Increase laptop screen brightness.
• F10 – Some computers – Used it to enter BIOS setup during startup (Compaq, HP).
• F10+SHIFT – Microsoft Windows – The same as right-clicking on a highlighted icon, file, or Internet link pops out the context menu.
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• F11 – Microsoft Windows Explorer – Enter and exit full-screen mode.
• F11 – Microsoft Excel – Adds a graph of highlighted cells.
• F11 – Browsers (Firefox, Chrome, and IE) – Enter and exit full-screen mode.
• F11 – Apple macOS X – Can be used to decrease the speaker volume.
• F11+CTRL – Microsoft Excel – Adds a new macro to the workbook.
• F11 – Used to access the hidden recovery partition when pressed during boot (Compaq, HP, Dell, eMachines, Gateway, and Lenovo).
• F11+SHIFT – Microsoft Excel – Adds a new sheet to the workbook.
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• F12 – Microsoft Office – Open the Save as window.
• F12 – Browsers (Firefox, Chrome, and IE) – Opens browser debug tool.
• F12 – • F11 – Apple macOS X – Can be used to increase the speaker volume.
• F12 – Used to access the list of bootable devices on a computer when pressed during boot, allowing you to select a different device to boot from (e.g., hard drive, CD or DVD drive, floppy drive, USB drive, and network).
• F12+CTRL – Microsoft Word – opens a document.
• F12+SHIFT – Microsoft Word – Saves the Microsoft Word document (like Ctrl+S).
• F12+CTRL+SHIFT – Microsoft Office – Prints a document (Like Ctrl+P).
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Newer Apple keyboards have F13, F14, and F15 keys for even more F-Keying around – in place of the Print Screen, Lock key, and the Pause key. They also have F16 – F19 keys above the number pad. Early IBM keyboards had F13 through F24 keys, but these keyboards are no longer used.
To access all the fun of F-Keying you may need to access Fn Lock key or the “Fn key”+“Fn Lock” key to strike F-Keying gold.
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There’s nothing like F-Keying at work to make you more efficient. It may feel somewhat strange the first time you try to control your computer from the keyboard since we’re so used to navigating with the mouse. But, you can’t beat the ability to keep your hands on the keyboard.
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Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedIn, Facebook, and Twitter. Email the Bach Seat here.
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