Tag Archive for Meeting

Sitting Is the Smoking of Our Generation

Sitting Is the Smoking of Our GenerationNilofer Merchant recently posted the article Sitting Is the Smoking of Our Generation at Harvard Business Review. In the article, Ms. Merchant argues that the amount of time spent sitting in meetings and watching TV has a negative impact on our health, akin to the preventable risk of smoking.

The author says people spend more time sitting than anything else throughout the day. She cites some statistics: “… we sit more than we do anything else. We’re averaging 9.3 hours a day, compared to 7.7 hours of sleep. Sitting is so prevalent and so pervasive that we don’t even question how much we’re doing it. “

There are big problems caused by sitting according to the article, health studies conclude that people should sit less, and get up and move around.

  • After 1 hour of sitting, the production of enzymes that burn fat declines by as much as 90%.
  • Extended sitting slows the body’s metabolism affecting things like (good cholesterol) HDL levels in our bodies.
  • Lack of physical activity is directly tied to 6% of the impact for heart diseases, 7% for type 2 diabetes, and 10% for breast cancer, or colon cancer.

The New York Times reported on another study, published last year in the journal Circulation that looked at nearly 9,000 Australians and found that for each additional hour of television a person sat and watched per day, the risk of dying rose by 11%. In that article, a doctor is quoted as saying that excessive sitting, which he defines as nine hours a day, is a lethal activity.

The author points out some trends to combat the negative impacts of sitting. The first is the mainstreaming of the standing desk. She concludes that, while it gets you off your duff, won’t help you get real exercise.

Additionally, Ms. Merchant describes a change she has made to her routine. “… I switched one meeting from a coffee meeting to a walking meeting… I now average four such meetings, and 20 to 30 miles each week.”

She also cites the work of James Fowler and Nicholas Christakis’s, book Connected. They observed that obesity spreads according to network effects; if your friend’s friend’s friend who lives a thousand miles away gains weight, you’re likely to gain weight, too. And if that extended friend also loses weight, even if you’re not in the same city, you’re likely to lose weight, too. Her goal, ” is to be someone who socializes the idea that physical activity matters, and that we each matter enough to take care of our health.”

The author says that her walking meetings had some unanticipated side benefits. She reports walking helps her listen to her participants. “… I can actually listen better when I am walking next to someone than when I’m across from them in some coffee shop. There’s something about being side-by-side that puts the problem or ideas before us, and us working on it together.”

Secondly, she reports that the meetings are more focused, because the iTimeWasters stay in the pocket, “the simple act of moving also means the mobile device mostly stays put away. Undivided attention is perhaps today’s scarcest resource, and hiking meetings allow me to invest that resource very differently.”

listen betterThe authors claim that the results of these off-beat meetings are positive.  “The number one thing I’ve heard people say is “That was the most creative time I’ve had in a long time” And that could be because we’re outside, or a result of walking. Research certainly says that walking is good for the brain.”

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The author concludes that if you want to get out of the box thinking, you need to literally get out of the box.

If nothing else, when sitting for long periods, standing up every 20 minutes produces significant positive health benefits. I wrote about the link between inactivity and health back in 2009.

Do you believe that sitting to the smoking of our generation?

 

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

Do One Thing at a Time

Do One Thing at a Time at workTony Schwartz asks in a recent post The Magic of Doing One Thing at a Time at Harvard Business Review, why is it that between 25 and 50 percent of people report feeling overwhelmed or burned out at work? The author suggests that it’s not just the number of hours we’re working. He says we spend too many continuous hours juggling too many things at the same time.

Wherever we go, our work follows usIn the article he argues that we’ve lost stopping points, finish lines and boundaries. Mr. Schwartz believes that technology has blurred them beyond recognition. Wherever we go, our work follows us, on our digital devices, ever insistent and intrusive. It’s like an itch we can’t resist scratching, even though scratching invariably makes it worse.

Not Helping

Mr. Schwartz points out that “time savers” don’t save time. He argues that answering emails during conference calls; eating lunch at your desk or make calling or sending texts while driving are not helping you be more productive.

sending texts while driving are not helping you be more productive.The biggest cost, assuming you don’t crash, is to your productivity. You productivity crashes because you are splitting your attention. You are partly engaged in multiple activities but rarely fully engaged in any one. The author explains this impacts your productivity when you switch away from a primary task to do something else. By switching between tasks you’re increasing the time it takes to finish that task by 25%.

The HBR article warns that if you’re always doing something, you’re relentlessly burning down your available reservoir of energy over the course of every day, so you have less available with every passing hour.

Increase focus at work

Mr. Schwartz suggests three policies for managers to increase focus:

Maintain meeting discipline1. Maintain meeting discipline. Schedule meetings for 45 minutes, and not an hour or longer, so participants can stay focused, take time afterward to reflect on what’s been discussed, and recover before the next obligation. Start all meetings at a precise time, end at a precise time, and insist that all digital devices be turned off throughout the meeting.

2. Stop demanding or expecting instant responsiveness at every moment of the day. It forces your people into reactive mode, fractures their attention, and makes it difficult for them to sustain attention on their priorities. Let them turn off their email at certain times. If it’s urgent, you can call them — but that won’t happen very often.

Encourage renewal3. Encourage renewal. Create at least one time during the day when you urge your people to stop working and take a break. Offer a mid afternoon class in yoga, or meditation, organize a group walk or workout, or consider creating a renewal room where people can relax, or take a nap.

Steps to take

The blog says that people have to set their own boundaries:

1. Do the most important thing first in the morning, preferably without interruption, for 60 to 90 minutes, with a clear start and stop time. If possible, work in a private space during this period, or with sound-reducing earphones. Finally, resist every impulse to distraction, knowing that you have a designated stopping point. The more absorbed you can get, the more productive you’ll be. When you’re done, take at least a few minutes to renew.

scheduled times to think2. Establish regular, scheduled times to think more long-term, creatively, or strategically. If you don’t, you’ll constantly succumb to the tyranny of the urgent. Also, find a different environment to do this activity — preferably one that’s relaxed and conducive to open-ended thinking.

3. Take real and regular vacations. Real means that when you’re off, you’re truly disconnecting from work. Regular means several times a year if possible, even if some are only two or three days added to a weekend. The research strongly suggests that you’ll be far healthier if you take all of your vacation time, and more productive overall.

Stop multitaskingA single principle lies at the heart of all these suggestions. The author concludes that when you’re engaged at work, fully engage, for defined periods of time. When you’re renewing, truly renew. Stop living your life in the gray zone.

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My personal experience reinforces the authors conclusions. My experience has been that I was able to get 2x the work done on a single telecommute day, than when I am at the office. Now that I have to be on-site everyday, my work output has decreased because I can’t work without interruption for any period of time.

I have found that you can’t focus on anything when you’re moving 90 mph and you can’t stop to take a breath. Maybe someday I will get an office and see the magic of doing one thing at a time.

Related articles

 

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers and anything else that catches his attention since 2005. You can follow him at LinkedInFacebook and Twitter. Email the Bach Seat here.