Tag Archive for Office

Rockin’ at the Office

Rockin' at the OfficeAfter the COVID-19 lockdowns, there is a “new normal” emerging in the workplace. The pandemic changed a lot of things, including the nature of office work. In the old workplace, the firm’s focus was worker productivity. However, the pandemic has shown that health is important as it allows staff to work better. One of the things that should change in the new normal work environment is music in the office.

Music at the office helps keep focus There are a number of benefits of listening to music  Music is not just a source of pleasure but there are benefits for the employer and the employee from listening to music at work.

Music at the office helps keep focus

The modern job can be a drudge. The mundane day-to-day office tasks can drag down most people. To make the office more stressful, 70% of U.S. office space is open concept. The open workspaces’ lack of privacy can make the office people feel stressed and decrease their productivity. 

Music at the office helps keep focusIn order to offset the lack of privacy, firms should allow employees to plug in their earphones and listen to music. Listening to music can help the cube dwellers feel happier and more productive. Background music enhances performance on cognitive tasks, improves accuracy, and enables the completion of repetitive tasks more efficiently. 

Researchers studying how background music affects performance on repetitive tasks found it boosted efficiency. Music in the background while working can help a person concentrate better. Research shows that music can help in improving the processing speed of the brain. This is especially true if you can choose your own music. Office workers that are allowed to listen to their preferred choice of music complete tasks more quickly and come up with better ideas than those who have no control over their sound environment. So, next time when you are working make sure to play some music in the background that will help in boosting your mental performance.

Fight stress at work with music

Fight stress at work with musicMost employees feel job-related stress. Music can be an easy and effective stress-buster. Research confirms that music around 60 beats per minute can cause the brain to synchronize with the beat causing alpha brainwaves (frequencies from 8 – 14 hertz or cycles per second). This alpha brainwave is what is present when we are relaxed and conscious. Researchers at Stanford University have said that “listening to music seems to be able to change brain functioning to the same extent as medication.” Listening to music also reduces stress by lowering the stress hormone cortisol

The effect of music on the memory

We all receive and process an avalanche of important and trivial information at work or on our own time. Where did I put my keys? Is that car going to stop? When is my next meeting? 

After a point, there is a saturation point of all human beings. When it becomes difficult to remember everything studies suggest that music is also very effective in improving and enhancing the memory of a person. However, this depends on a number of factors such as the type of music that you choose to listen to. Though there are positive results of people being able to remember better when they work listening to music, these results vary. As each of us is different and have different brain functioning.

Music in the office motivates

Music in the office motivatesWe have all been there. There are times when we lack the motivation to work around here it is frequently called February. When you lack the motivation to work, it is time to listen to some music. It is seen that when people listen to fast-paced music, it helps them feel motivated and helps a person work harder.

This is why people working out prefer listening to fast-paced music. Choosing the right tempo of the music leaves a deep impact on the brain and helps motivate a person. However, each person will have a different taste in music. 

Music has a positive impact on mood

There are times when a person can feel low. At such times, it can also affect the way we deal with clients and customers. Many studies show that listening to music can help in improving the mood of a person. One of the ways music affects mood is by stimulating the formation of certain brain chemicals. Listening to music increases the neurotransmitter dopamine.

Dopamine is produced in your body when you listen to a song you really like. It’s the same brain chemical responsible for the feel-good states obtained from eating chocolate, orgasm, or runner’s high. It is dopamine that could put you in a better mood at work and make you more productive. Increased dopamine can also improve your alertness and make you feel less tired.

Enjoying music stimulates the brain hormone oxytocin. Oxytocin has been called the “trust molecule” and the “moral molecule” since it helps us bond with and trust others. There’s evidence that the oxytocin bump experienced by music lovers can make them more generous and trustworthy

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Music leaves a deep impact on the minds of people. It is very effective in helping people feel focused on their tasks and stay productive all day long. Office employees seem to enjoy listening to music when they work as it helps with stress and getting better brain activity.

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Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

How To Be Happier And Healthier At Work

Happier And Healthier At WorkWant to feel 87% more energized and 62% happier at work? The answer might be easier than you think: Get a standing desk! Not only does standing at work make you happier, but it can also make you healthier too.

Sitting for 6+ hours can make you 18% more likely to die from diabetes and heart disease according to an infographic from Ultimate Mats. The infographic shows you ways to be happier and healthier at work—simply by correcting your posture.

For example, if you’re using a sitting desk, you should place the computer screen at your eye level—this helps to prevent neck aches. You should also tuck your shoulders in as it prevents hunching and the over-extension of your muscles.

If you are using a standing desk, the infographic suggests standing 20 to 28 inches away from the screen and keeping your keyboard at or below elbow height.  To find out more tips on how to stay happy and healthy at work, check out the infographic below:
Ultimate Mats infographic

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I have written about the impact of working on your health a couple of times here and here – Work still doesn’t seem to be any better for your life.

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Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

Ban Cubes

Ban CubesSarah Green at the Harvard Business Review reported on research by Jungsoo Kim and Richard de Dear at the University of Sydney. They looked at the impact of office cubes on office-dwellers productivity. The brainiac’s found furniture design impacts how the staff works. There are three key factors sound privacy, visual privacy, and temperature.

impact of office design on office-dwellers productivityThe study found that 30% of workers in cubes were dissatisfied with the noise level of their workspaces. 25% of workers in partitionless offices, were dissatisfied with the noise level of their workspaces. Worst yet, according to the data, is that these workers can’t control what they hear or who hears them.

Most despised feature

HBR says the lack of sound privacy was the most despised issue in the survey. They found that 60% of cubicle workers and half of all partitionless people indicating it as a frustration. Researchers guess that the partitionless people are slightly less bothered by it because at least they can see where the noise is coming from. This gives them a sense of control — no matter how illusory. It’s likely that partitionless office dwellers are listening to music on headphones to block out distractions.

Susan Adams at Forbes reports that workers assigned to cubes are the least happy among us. With open plan dwellers are not far behind. In addition to the sound privacy complaint, more than 30% of people who don’t have their own offices feel frustrated by a lack of “visual privacy.”  In other words, they have to look at their colleagues whether they like it or not. Almost as many find the general noise level frustrating.

Cubes decrease work satisfaction

Forbes cites researcher Kim who said that open office plans decrease work satisfaction in a statement:

Open plan office layouts have been touted as a way to boost workplace satisfaction and team effectiveness in recent years. We found people in open-plan offices were less satisfied with their workplace environment than those in private offices.

The researchers found the single most important issue was a lack of space. That held true no matter what kind of office you had — an enclosed office, cubes, or an open layout.

Shrinking cubesSo if workers hate cubes why do architects and bosses love cubes? Most likely they looked at studies that have shown we only spend 35% of our time at our workstations, so they decided to make everything modular or abolish the office to save money and let the collaboration flow. But Ms. Green says not so fast. Previous research, cited by Kim and de Dear, has already shown that noise decreases key productivity.

… the loss of productivity due to noise distraction … was doubled in open-plan offices compared to private offices, and the tasks requiring complex verbal process were more likely to be disturbed than relatively simple or routine tasks.

Forbes explained that the idea behind open-plan offices is that workers will be more likely to talk to each other and collaborate. But it turns out that was a theory that was not based on empirical evidence. HRB ran a piece that described a study of employees at Scandinavian Airlines. Apparently, after the airline made their HQ über comfy and management encouraged employees to hold “impromptu meetings” and “creative encounters.” Instead, just 27% of employee exchanges happened in public spaces. Two-thirds of employee exchanges still took place in private offices, most likely because people can hear each other better and protect themselves from being heard by unwanted ears.

Unintended consequence

unintended consequencesAnother unintended consequence of open office spaces: they aren’t good for people who tend to be more on top of their work, according to a study covered by Annie Murphy Paul in Time magazine. Open office planners thought that workers would help one another with challenging tasks. But it turns out that while those who need help do better, those who offer help fare worse. Forbes concludes that is not surprising when you think about it. If I know how to do a task, I’m better off getting on to the next thing, and not losing time trying to teach a less-able coworker.

The not-so-surprising bottom line of the study according to Forbes is that workers in their own offices came out ahead in every category studied. Those who sit in cubicles are the most miserable, expressing the highest degree of dissatisfaction in 13 out of 15 categories.

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Not only do cubes kill worker productivity, but they are also a major pain to support. First, the floors have to be trenched and then underground pathways have to be built and inspected before the floor is patched. Hopefully, the cement guys don’t fill the boxes with cement and then the furniture people miss their marks so cable gets exposed and the owner complains about a sloppy install.

Ban cubes !!!

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Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

Which SkyDrive is Right For You?

Updated February 19, 2014 – To add to the SkyDrive confusion, Microsoft has been forced to re-brand its storage service from SkyDrive to OneDrive following a trademark dispute with a British pay-TV provider BSkyB.

Which SkyDrive is Right For You?Jonathan Hassell who runs 82 Ventures, a consulting firm based out of Charlotte, NC tries to clear up confusion about exactly which Skydrive is right for you. He explains for CIO.com that the Microsoft (MSFTbranding machine confuses perfectly good and functional software with names that are impossible to parse. In the article, he tries to define exactly what each service is and what its limitations are.

SkyDrive Pro

SkyDrive logoSkyDrive Pro – is a business storage space for individual users. The author says SkyDrive Pro is a feature and capability that comes from a SharePoint Server 2013 Enterprise license—a license that you can buy either to run on servers in your own data center premises or access through a subscription to Office 365 on a monthly or annual basis.

SkyDrive Pro is available in the data center or the cloud and functions the same either you run it. The article stresses the key part to remember is that it is a function of SharePoint and nothing else. It has absolutely no relationship to the free service of a very similar name that’s discussed below. The blog presents several key points to remember when thinking about SkyDrive Pro:

  • Microsoft logoSkyDrive Pro is essentially a replacement for the old My Site feature that was available within SharePoint 2010 and 2013. It’s a place for users to store files they might want to share with others in the future. For instance, you might be working on a budget spreadsheet that needs constant updating, so you could save a copy to your SkyDrive Pro location and invite other users to read, view, and update that copy on their own.
  • With SkyDrive Pro on Office 365, each user gets 7 GB of space that is not counted against the overall SharePoint storage quota that is part of the plan you pay for. For SharePoint Server 2013 on-premises installations, administrators can configure the SkyDrive Pro space quota on an individual basis. While you can buy add-on space to pool more available gigabytes for your overall SharePoint sites and workspaces on Office 365, you can’t buy more storage to extend SkyDrive Pro spaces.
  • There is a SkyDrive Pro client application, but at this point, it’s available only as part of the Office 2013 suite. If you don’t have an Office 2013 license, you’re forced to use SkyDrive Pro through the browser just like most of your interactions with other parts of the SharePoint product.
  • The SkyDrive Pro client application behaves like the old SharePoint Workspace client application. It synchronizes the online content with an offline cache so you can still access files, documents, and other objects from the site just like you were online, even if you are stuck without a connection somewhere.
  • SkyDrive Pro works only for Windows and Web browsers. There are no native client applications for other operating systems.

The CIO.com article states that SkyDrive Pro is definitely not a free-for-all when it comes to data storage. Microsoft has imposed the following limitations:

  • Software for rentIn your SkyDrive Pro library, you can synchronize up to 20,000 items, including folders and files;
  • No single file can be greater than 250 MB in size;
  • You can download files up to 2 GB from your library.

If you’re running Office 2013 you can remove the hooks within Windows Explorer that expose the space. Just issue the following command at the elevated administrative command prompt:

regsvr32 /u %programfiles%MicrosoftOfficeGROOVEEX.DLL

SkyDrive

SkyDrive, referred to by Mr. Hassell as SkyDrive Free to prevent confusion, is a consumer service provided by Microsoft that works a lot like Dropbox. It provides up to 7 GB of free cloud storage where users can upload files that are then accessible from either a Web browser or any Internet-connected device where the right client-side extensions are installed. The article notes that consumers can part with some money for even more space above what’s allowed on the free tier.

These client extensions are available for the Windows desktop, through the Windows Store (for Windows 8 and Windows RT devices), for the Windows Phone, and on Apple (AAPL) iOS, Google (GOOG) Android, and Mac OS devices.

Cloud storageTo make things even more confusing, according to the author, users who subscribe to Office 365 Home Premium plans get an extra 20 GB of SkyDrive free storage space. Office 365 Home Premium, despite being an Office 365 product/service, has nothing to do with SkyDrive Pro. This extra SkyDrive Free space is not granted to any other Office 365 subscription plan—and there’s currently no way to increase the SkyDrive Pro space on Office 365 beyond the 7 GB quota. The blog offers a few takeaways when thinking about SkyDrive Free:

  • There’s no corporate control over what’s stored on SkyDrive Free. Other than preventing the client extensions from being installed on corporate-owned devices and blocking access to skydrive.com from your Internet connection, there’s no other way IT can control what a user stores on SkyDrive Free.
  • In Office 2013, SkyDrive Free is the default location where users are prompted to save documents and other objects. SkyDrive Pro spaces are not the default.
  • SkyDrive Free has absolutely nothing to do with SharePoint, won’t work with either SharePoint Workspace 2010 or SkyDrive Pro client applications, and can be used by shops that have no link to SharePoint whatsoever, even all-Mac shops with no Windows machines at all.
  • Finally, SkyDrive Free does not support advanced functionality such as document versioning, file alerts, quick preview, and deeper Office client integration. That’s all exclusively reserved for SkyDrive Pro spaces.

SaaSMr. Hassell concludes that the idea behind both SkyDrive services is the same—a place to store documents, files, and other things so they’re available from multiple places. But SkyDrive Pro is clearly oriented at businesses and provides enterprise features that are useful for collaboration, while SkyDrive Free is a consumer service available to anyone, for free, across different platforms.

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.

Enterprise Resisting Office 365

Microsoft has bet big on Microsoft Office 365 but CITEworld says so far, the big enterprises that make up the bulk of Microsoft’s revenue haven’t jumped on board. Microsoft channel boss Jon Roskill told Redmond Channel Partner that “90 percent” of Office 365 customers are from businesses with fewer than 50 employees, and explained, “small business is at the core of this product customer base.” Mr. Roskill also said that Office 365 “penetration is still in the low single digits” in other words, less than 5%.

Microsoft Office 365Office 365 was originally introduced in June 2011, and the first focus was on Microsoft-hosted versions of servers like Exchange and SharePoint. But enterprise customers tend to have multi-year license agreements.

 

Ralph Bach has been in IT long enough to know better and has blogged from his Bach Seat about IT, careers, and anything else that catches his attention since 2005. You can follow him on LinkedInFacebook, and Twitter. Email the Bach Seat here.